Many businesses need to carry out a considerable amount of printing on a daily basis. If your business is the same, you could be spending more than you want to on your printing costs, especially when you look at how much you are spending over the course of the year.
But small businesses cannot often afford to pay large amounts for their printing costs. If you want to save money on your printing budget, here are a few simple ways you can do exactly that.
Choose the Right Type of Printer
The first way to save money is through buying the right type of printer in the first place. A laser printer will often cost you more upfront, but if you print large quantities of paper every day, it could well work out the more economical option. Alternatively, if you do not use your printer too frequently, an ink-jet printer may be a better option.
Buy Your Cartridges from the Right Place
Ink cartridges come in a wide range of budgets depending on where you buy them from. By simply switching your supplier, you could find that you can save a lot on your cartridge expenses over the course of the year. Look at online stores like stinkyinkshop.co.uk to compare prices and find the best option for your business.
Print On Both Sides
It’s not just the ink where you can save costs: you can also save money on paper. If you find that your business is getting through a considerable amount of paper, consider printing on both sides instead of just one. This is not always feasible, but it can be a great way to save money when it is.
Print in Draft Mode
Always ensure your employees print in draft mode unless they are printing something where this is not suitable. Draft mode reduces the amount of ink being used considerably, and it is an ideal way to save ink.
Also inform your staff to only print in color when absolutely necessary and to stick to black and white wherever possible.
You could even change your default font to one that uses less ink when printing (Garamond is particularly effective). Although the saving may seem small, it can certainly add up.
The dream of the paperless office has not quite come about yet (if it ever will), but you can still go as paperless as possible by changing the way your staff work.
Encourage your employees to create PDFs and send them by email rather than printing off documents. Ban printing emails unless absolutely necessary. Scan and email documents wherever possible. And use apps like Google Drive and Evernote to help you get rid of as much paper as possible. There are other ideas for how you can move towards the paperless office, so see how many can work in your business.
Use Recycled Ink Cartridges
You may want to consider using recycled ink cartridges where the ink has been refilled. This can save you money, but just be aware that it may affect the warranty of your printer. Look at the pros and cons and decide whether this is something you want to consider.
Save Money on Your Printing
You should not be spending large amounts on your printing costs when you don’t have to. Printing remains an essential activity for many businesses both large and small, but there are many ways you can cut your expenses. So implement a few of these ideas and see how much you can slash from your printing budget this year.
John Sollars is a business owner of many years. When he gets the time, he likes to sit down and share what has worked for him. Look for his informative posts on a number of websites and blogs today.
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